Organising a Group Event - UK Adventure for Corporate and Sport Club Events or for Birthday or Stag Party

Organising a group of people, some of whom you may have never met or spoken to before, can be tricky. You may be organising a company event or social group for a day, weekend or longer. The following information is a guide to help you through the process of arranging a hassle free event.

Step 1 - Preparation

Make sure you have everyone’s contact details – get telephone numbers, mobiles or email addresses early in the planning process – you may need to speak to people at short notice.

Agree the event – decide upon the activities and location

• Select your region
• Choose your activities
• Agree type and standard of accommodation?
• Insurance required?
• Lunch / evening meals required?
• Check availability Place an option – pending receipt of deposit or full payment

Step 2 - Payment – this can be the trickiest part!

• Try to get a deposit from everyone – people will agree to go without checking diaries. A payment will focus their attention - you gain firm commitment and save frustration at a later date
• Normally full payment required by card or cheque 3 weeks prior when final numbers are required
• Additional people can be added later - subject to availability

Step 3 - Travel - consider departure times for traffic, especially Friday evening

Car or minibus

Fewer cars are a good way to save on petrol and it’s good for the environment. Minibuses are more sociable and can be the most economical. Hire costs for a weekend can be as low as £250 for collection Friday evening and return Monday morning, with everyone contributing to hire and petrol. Look for a central meeting point where people can leave cars safely and travel with others. Check out your local Yellow Pages under Van & Minibus hire.

Train

If you book in advance the train can be great value. Its less stress than driving and more relaxing as you can walk around – and more sociable.

When you get there

What, when, where? Preparation is important to a successful event. Make sure you have your itinerary with you and travel directions - arriving late at an event or not being prepared will spoil the enjoyment.

Step 4 - What to Take

Specialist clothing and equipment is included with your activity, however we suggest the following practical items to take with you.

• Day Pack - Carrying keys, a snack, water, towel and extra clothing etc.
• Waterproof jacket - You just never know the weather.
• Cap / Hat - Useful to keep the sun off or the heat in.
• Camera - Activities are packed full of Kodak moments.

Dress sense

We always recommend you wear thin layers of clothing rather than just one big chunky jumper. This allows you to regulate your body temperature by adding or taking off layers. At the beginning of an activity or in the morning your body will be quite cool (unless you have completed the vigorous TV early morning workout!). Once you commence an activity your body will warm up and you may wish to take a layer off.

Water Activity

Wetsuits are provided for all water activities with the exception of sailing. A towel, swimming costume, shampoo and spare socks are useful items to take with you. Footwear Depending on your activity we recommend sturdy activity shoes or walking shoes - these are perfect for general activities. If you are doing a water based activity check to see if footwear is included or you will require an old pair of trainers to wear.

What NOT to take!

Valuables Leave the tiaras and diamonds at home; there are no prizes for the most glamorous dresser! Please try to leave valuables at home or safe in your hotel, if you lose valuables in the country finding them is almost impossible even if you have packed the metal detector!